Top 10 Loopio Alternatives: Boost Your RFP Response Process

If you’ve ever dealt with the chaos of responding to RFPs, you know the value of a good response management tool. Loopio is one of the big names in this space, known for helping teams collaborate, centralize content, and respond faster. But—it’s not perfect for everyone.

Maybe you’re looking for more advanced automation, better integrations, or simply something more budget-friendly. Whatever the reason, we’ve rounded up the top 10 Loopio alternatives to help you find the right fit for your team—and we’re breaking down how each stacks up compared to Loopio.

What’s Good About Loopio (And What Might Be Holding You Back)

Before we dive in, let’s talk about why people love Loopio—and why some are ready to move on.

Pros of Loopio:

• Clean, user-friendly interface
  
• Strong content library and reuse features
  
• Solid collaboration tools for RFPs, RFIs, and security questionnaires

Cons of Loopio:

• On the pricier side, especially for smaller teams
  
• Some users want more advanced automation and analytics
  
• Limited native integrations compared to some competitors

Alright—let’s explore your options.

Top 10 Loopio Alternatives

1. RFPIO

The automation beast that outpaces Loopio in scale and speed

RFPIO is one of the top Loopio alternatives—and in many ways, it pushes the boundaries even further. Where Loopio is simple and structured, RFPIO thrives on complexity.

It offers superior automation with features like auto-response based on previous submissions, deep AI-assisted content suggestions, and integrations with Salesforce, Slack, Google Drive, and Microsoft Teams.

This makes it a powerful choice for enterprise teams that deal with dozens—or even hundreds—of RFPs a month.

The downside? It’s a heavier lift to implement, and less intuitive for small or mid-sized teams.

Loopio has the edge in ease of use and quicker onboarding, especially for less tech-savvy teams.

Best for: Enterprise and high-volume RFP teams needing automation at scale.

2. RFP360 (by Responsive)

Full-cycle RFP management vs. Loopio’s response-only focus

Unlike Loopio, which focuses solely on responding to RFPs, RFP360 covers both issuing and answering RFPs.

That’s a game-changer for teams that handle procurement and need a centralized solution.

Its strengths lie in end-to-end visibility, vendor evaluation tools, and a collaborative platform for all stakeholders.

While Loopio’s UI is cleaner and easier to navigate, RFP360 adds versatility and control across the entire lifecycle.

The trade-off? It can be too feature-heavy for teams just looking to streamline responses.

If your team handles both sides of RFPs, RFP360 may offer more bang for your buck.

Best for: Teams managing both procurement and vendor responses

3. Qvidian (Upland Software)

An enterprise-ready platform that outguns Loopio in sales alignment

Qvidian takes a sales-first approach to RFPs, with deep integration into CRMs and sales enablement platforms.

Unlike Loopio, which shines in structured RFP management, Qvidian helps sales teams generate personalized proposals.

It handles security questionnaires, complex workflows, and offers strong audit trails.

Its analytics and reporting are also more advanced, allowing teams to track productivity and content usage.

However, it comes with a steeper learning curve and isn’t as intuitive.

Loopio might still be better for cross-functional teams with varied levels of tech comfort.

Best for: Large sales-driven teams that need CRM-driven proposal management

4. XaitPorter

A collaboration-first alternative built for high-compliance industries

If your RFP process involves multiple departments and heavy regulations, XaitPorter might outperform Loopio.

It offers a real-time co-authoring environment where multiple users can work simultaneously.

This is ideal for pharma, aerospace, or finance where compliance and accuracy are critical.

Instead of relying on content libraries like Loopio, XaitPorter builds around templates and team-driven workflows.

It’s more niche and less flexible outside those sectors.

Loopio is better for general business and offers a more modern, intuitive experience.

Best for: Teams in heavily regulated sectors requiring strict versioning and compliance

5. Proposify

Design-first proposals that outshine Loopio in client presentation

Proposify isn’t a pure RFP tool like Loopio—but if you’re in sales or marketing, it stands out.

You can build highly visual proposals with branding, videos, and custom layouts.

It also offers real-time tracking, letting you see when a client opens or engages with a proposal.

Compared to Loopio, which focuses on structured, compliance-heavy content, Proposify boosts client engagement.

However, it lacks support for security questionnaires and complex RFP response tools workflows.

It’s a clear trade-off between design and formal structure.

Best for: Sales and marketing teams focused on creating engaging, visual proposals.

6. PandaDoc

Affordable and flexible, but less tailored than Loopio

Affordable and flexible, but less tailored than Loopio, PandaDoc is one of the Loopio alternatives that’s best known for document automation and eSignatures.

While not built specifically for RFPs, it can still support basic proposal workflows.

It’s fast to set up, easy to use, and integrates with tools like HubSpot, Salesforce, and Zapier.

Templates, tracking, and automation features make it a solid choice for small teams.

However, it lacks RFP-specific capabilities like answer libraries, questionnaires, and complex collaboration.

If you need specialized RFP tools, Loopio is better—though PandaDoc wins on cost and ease.

Best for: Small businesses or startups that need general proposal tools with basic RFP support.

7. Ombud

AI-powered content recommendations that outsmart Loopio’s manual libraries

Ombud takes a smarter approach to content reuse with its AI-driven engine.

Instead of manually managing a library like in Loopio, it suggests content based on past RFPs and team behavior.

This can save a lot of time, especially for teams who answer similar RFPs over and over.

It also supports collaboration, approval workflows, and version control.

Where it falls short is in interface polish and ease of onboarding.

Loopio remains more approachable for teams with mixed tech skills.

Best for: Mid-to-large teams managing repetitive RFPs with a focus on speed and relevance

8. DocuSign CLM + RFP Add-ons

Contract lifecycle management with optional RFP capabilities

DocuSign CLM isn’t a traditional RFP tool, but it can be customized for it.

It shines when your RFP process is closely tied to contracts and legal workflows.

It handles approvals, redlines, versioning, and integrates contract management with RFP response tools tracking.

This makes it useful for legal or procurement teams managing both responses and negotiations.

But for proposal teams or marketers, Loopio is more structured and tailored.

CLM is powerful—but only if you’re already using DocuSign heavily.

Best for: Legal or procurement teams who need contract + RFP support in one system.

9. Tiled

Interactive, visual content platform—not your typical RFP tool

Tiled lets you create “microapps”—interactive, web-based proposals that feel fresh and dynamic.

If you’re looking to wow clients and leave behind static PDFs, this tool delivers.

It’s visually rich and offers a unique user experience that can help you stand out.

However, it lacks the structured response templates, answer reuse, and RFP compliance that Loopio competitors might offer.

It’s better as a presentation enhancer than a standalone RFP solution.

Think of it as a creative layer to complement, not replace, a tool like Loopio.

Best for: Creative sales teams and agencies aiming to deliver immersive, interactive proposals.

10. ClientPoint

A centralized sales content hub that rivals Loopio’s versatility

ClientPoint centralizes all client-facing content—RFPs, presentations, contracts—into one system.

It’s great for managing multiple touchpoints from one simple dashboard.

Where it beats Loopio is in versatility and ease of managing sales assets beyond just RFPs.

You can quickly pull together everything a client needs, in one polished package.

However, it lacks some of Loopio’s specialized features like detailed questionnaires and answer libraries.

Still, for smaller teams wanting one tool for many use cases, it’s a strong option.

Best for: Midsize businesses looking for an all-in-one client engagement and proposal hub

How to Pick the Right One

Choosing an RFP platform is like picking a teammate—you want someone who complements your workflow and doesn’t slow you down. Here are some quick tips:

• List your top 3 pain points with Loopio (or any current tool).This will help you narrow down your options when exploring Loopio alternatives.
  
• Request demos and test drive RFP response tools that directly solve those pain points.
  
• Involve your team in testing and gather honest feedback.
  
• Check integrations with tools you already use (CRM, email, etc.) when considering Loopio software alternatives, as seamless integration is key to maximizing efficiency.
  

Final Thoughts

Loopio is one of the solid RFP response tools—but it’s not the only game in town. Whether you need more automation, a tighter budget, or a design-first approach, there’s something out there that’s a better fit for you. Try a few, compare features hands-on, and you’ll find the right one to level up your RFP game.

Want help creating a comparison checklist or getting a shortlist based on your needs? Just ask—I’ve got you.